Owner Operator Admin & Accounting Services

Stop Guessing. Start Running Your Truck Like a Business.

Most owner-operators don’t fail because they don’t work hard.
They fail because their money isn’t being tracked properly.

You might be grossing six figures — but if you don’t know:

Your true cost per mile

Where your money is leaking

What you can legally deduct

Or whether you’re actually profitable

Then you’re driving blind.

That’s where we come in.

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What This Service Is (and What It’s Not)

This is not a generic bookkeeping service.

This is owner-operator-specific admin and accounting support, built by people who actually run trucks, understand dispatching, fuel cards, factoring, maintenance, tolls, IFTA, and real-world trucking expenses.

Think of it as:

Your back-office, accounting department, and admin assistant — without hiring staff.

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Who This Is For

This service is designed for:

✔ Owner-Operators (leased on or running under their own authority)
✔ New authorities overwhelmed with paperwork
✔ Drivers making good money but not seeing it in their bank account
✔ Small fleets (1–10 trucks) without in-house admin staff
✔ Anyone who wants clean books, real reports, and zero surprises

If you’re tired of:

Mixing personal and business money

Scrambling at tax time

Missing deductions

Not knowing if a load was actually profitable

This was built for you.

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What We Handle for You

1. Daily & Weekly Transaction Tracking

Every dollar in and out of your business is organized and categorized properly.

We track:

Load payments

Fuel (by card and cash)

Repairs & maintenance

Tolls & scales

Parking & washing

Meals & travel

Insurance

Factoring fees

Permits & renewals

Nothing gets missed. Nothing gets guessed.

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2. Expense Categorization (Trucking-Specific)

We don’t lump everything into “miscellaneous.”

Your expenses are categorized the way accountants, lenders, and tax professionals expect to see them — but structured specifically for trucking businesses.

This protects you during:

Tax filing

Audits

Financing

Business planning

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3. Monthly Profit & Loss Statements (P&L)

Every month, you receive a clear, easy-to-understand Profit & Loss report.

You’ll know:

How much you actually made

What your biggest expenses are

Whether your truck is profitable

If you’re improving or falling behind

No more waiting until the end of the year to find out you worked for free.

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4. Cost Per Mile Tracking

This is one of the most important numbers in trucking — and one of the most ignored.

We help you track:

Fixed costs

Variable costs

True cost per mile

Break-even rates

So you stop taking cheap freight that looks good on the load board but loses money in real life.

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5. Accounts Receivable Monitoring

You worked for the money — you should get paid.

We help:

Track unpaid invoices

Monitor factoring statements

Catch short-paid loads

Identify payment delays

This alone saves many owner-operators thousands per year.

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6. IFTA & Fuel Data Organization

We organize fuel and mileage data so that:

IFTA reporting is easier

You’re not overpaying

You’re prepared when reports are due

No scrambling. No panic.

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7. Admin Support (The Stuff Drivers Hate Doing)

We assist with:

Document organization

Load paperwork tracking

Renewal reminders

Record storage

Basic compliance admin support

So you can focus on driving and making money, not paperwork.

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Why Owner-Operators Love This Service

✅ Built by Trucking People

We understand dispatching, load boards, brokers, and how money actually flows in trucking.

✅ No Virtual Call-Center Bookkeepers

This is real support, not overseas generic bookkeeping that doesn’t understand the industry.

✅ Clean Books = More Opportunities

Clean financials help you:

Qualify for better financing

Get approved faster

Sleep better at night

✅ You Stay in Control

You see everything. We organize it, track it, and explain it — you own your numbers.

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Common Problems This Solves

“I’m making money but don’t know where it’s going”

“Tax time stresses me out every year”

“I don’t know what rates I actually need”

“I can’t tell if my dispatcher is helping or hurting me”

“My accountant keeps asking for things I don’t have”

We fix all of that.

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What This Service Is NOT

❌ Not tax filing (we work alongside your tax professional)
❌ Not payroll processing
❌ Not a one-time spreadsheet

This is ongoing admin and accounting support, month after month.

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Perfect Pair With:

Cost-Per-Mile Training

Dispatch Training

New Authority Setup

Business Planning & Financing Prep

(We already know — because we offer those too.)

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Ready to Stop Guessing Your Numbers?

If you’re serious about running your truck like a business — not just a job — this service pays for itself.

👉 Clean books
👉 Real numbers
👉 Less stress
👉 Better decisions